Intergovernmental Authority on Development (IGAD)

Request for Expression of Interest

(Consulting Services – Firms Selection)

Country: IGAD Secretariat

Name of project:  Regional Policy Dialogue and Knowledge Exchange on Development Responses to Forced Displacement in the Horn of Africa

Project No.:     (P180799)

Grant No.:       TF-C3712

Assignment Title:  THIRD-PARTY MONITORING SERVICES FOR ETHIOPIA DEVELOPMENT RESPONSE TO DISPLACEMENT IMPACTS PROJECT PHASE II (P178047)

 Reference/Contract No : DJ-IGAD-446097-CS-QCBS

2. The Intergovernmental Authority on Development (IGAD) has received financing from the World Bank towards the cost of the Regional Policy Dialogue and Knowledge Exchange on Development Responses to Forced Displacement in the Horn of Africa and intends to apply part of the proceeds for consulting services.
3. The consulting services (“the Services”) include provision of Third-party monitoring services to support the World Bank Task Team to fulfil its monitoring and supervision obligations as they are unable to reach all project sites due to security constraints. While the contract will be with IGAD, this assignment will include frequent interaction with the World Bank team based in Addis Ababa and Nairobi and counterparts in the MoA. Bi-annual meetings will take place between senior management of the TPMA and the IGAD and World Bank teams to discuss progress and operational issues.

The scope of services, consulting team profiles, reporting requirements, and other particulars of the assignment are detailed below.

1. The assignment is to be carried out from March 1, 2025 until December 31, 2027, the closing date of ET-DRDIP II. However, continuation of the contract shall be confirmed annually, conditional on satisfactory performance.
2. The detailed Terms of Reference (TOR) for the assignment can be found at the following website: https://igad.int/consultancies or can be obtained at the address given below.
3. The Intergovernmental Authority on Development (IGAD) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Firms/entities may submit applications in the form of a consortium with relevant areas of specialization. For consortiums, it is important for the service providers to specify and present the following in their technical and financial proposal:
4. Lead Partner.
5. Consortium members with a short description/profile.
6. Roles and responsibilities of each member of the consortium.
7. Areas of expertise (sectors, specialization, etc.) and geographical coverage of each member of the consortium.
8. Record/previous experience of carrying out activities similar to this assignment.

The TPMA will need to satisfy the following requirements:

1. Proven track record in independent monitoring. The consultant will require experience in providing fiduciary and operational monitoring services in fragile, conflict-affected situations (FCS), including across a diverse array of projects that are geographically dispersed. Qualified firms will require at least ten years of experience in undertaking large-scale program monitoring and quality assurance in FCS, including infrastructure and community-based development projects.
2. The selected firm should be able to demonstrate familiarity with working in conflict-affected environments, including a record of ensuring safety of field monitoring teams.
3. Ability to mobilize rapidly a project team with appropriate qualifications. Qualified firms must be able to demonstrate the ability to mobilise to start this assignment within 4 to 6 weeks of contract award. The ability to mobilize rapidly for this program will depend on key personnel being in place: (i) an Addis Ababa-based management team with experience in large-scale project monitoring; and (ii) a pool of sector specialists on whom the TPMA will be able to call at short notice with sector-specific specialist knowledge.
4. Capacity on developing and using geo-spatial databases.
5. Attention will be paid to the number of female staff included in the personnel list/and or the TPMA’s strategy to recruit and retain an adequate number of female field personnel.
6. Other: TPMA Candidates must have adequate financial resources to perform this contract. Further information related to this, and other WB Group’s Vendor Eligibility Policy requirements can be accessed through this link:

http://pubdocs.worldbank.org/en/480001490190723639/Vendor-Elegibility-Policy.pdf

1. The firm shall demonstrate as having the requisite technical expertise to undertake the assignment with the indicated qualifications and experience. The TPMA will propose the number and type of experts, their geographical locations and the allocation of their responsibilities, but the team must include the following expertise:
2. Program Manager. To provide overall team management, guidance and direction and to serve as the point of contact with IGAD, the World Bank and the ET-DRDIP II PCU. The manager will be expected to have an advanced degree (Master’s and above) in Monitoring & Evaluation, construction/Contract Management or other relevant field and at least ten (10) years of relevant senior level management experience, ideally in conflict-affected situations.
3. Procurement Specialist. The procurement specialist shall have minimum BA/BSc in procurement & Supply Management, Economics, Management, Accounting, Law, Engineering or related fields and should have at least six (6) years of experience in handling public procurement, out of which two years in World Bank or other donor financed projects procurement is an advantage.
4. Financial Management Specialist. The specialist shall have at least a Bachelor’s degree in a relevant discipline (accounting, finance, business administration) with at least seven (7) years of experience in carrying out public financial management, ideally including: (i) operations with multinationals and international organizations; (ii) experience working on financial management under World Bank projects; (iii) similar projects and environment.
5. Social Risk Management. At least a bachelor’s degree in social sciences, such as sociology/rural development/anthropology/or any related discipline. At least six (6) years of work experience in social development/risk management, in particular: (i) prior experience either in World Bank/donor-financed projects similar to ET-DRDIP II; (ii) Knowledge of the World Bank ESF; and (iii) demonstrated experience working in conflict-affected situations.
6. Environmental Risk Management. A university degree in environmental science, environmental planning and management or engineering. At least six (6) years of practical experience in environmental safeguards, in particular: (i) prior experience either in World Bank/donor financed projects similar to ET-DRDIP II; (ii) strong knowledge of occupational health and safety; (iii) Strong knowledge of the World Bank ESF and World Bank Environmental, Health and Safety Guidelines.
7. Rural infrastructure. Bachelor’s degree in engineering, with at least six (6) years of experience on rural infrastructure in either government and/or donor-funded projects. Experience on community-based projects similar to ET-DRDIP II would be an advantage.
8. Small-scale irrigation. at least a Bachelor’s degree in water resources, agricultural engineering or a related field. At least ten (10) years’ experience working on small-scale irrigation for government and/or donor-financed projects on small-scale irrigation.
9. Rural livelihood/financial inclusion. At least a Bachelor’s degree in finance, economics, agriculture or a similar discipline, with at least six (6) years of experience working on government and/or donor-financed projects supporting rural livelihood (agricultural and non-agricultural).
10. IT Specialist/Data Analyst. Bachelor’s degree in a relevant field including economics, development studies, social sciences, or statistics etc. At least five (5) years’ experience with previous monitoring, evaluation, field surveys and data management and analysis. Knowledge of KoBo Toolbox would be an advantage.
11. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” First Published July 2016 and revised Fifth Edition September 2023 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
12. Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
13. A Consulting firm will be selected in accordance with the Quality and Cost-Based Selection method set out in the Procurement Regulations.
14. Further information can be obtained at the address below during the following office hours 0900 and 1600 hours from Sunday to Thursday excluding lunch hour (1300 to 1400hours East African Time (EAT) and public holidays.
15. Expression of interest must be delivered in a written form to the address below by 5^th /11 /2024 at 1100hours EAT using one of the following modalities: (i) deposit in the IGAD Office in the address below or (ii) send by e-mail to:  procurement@igad.int with copy to salah@igad.int and quote the Assignment title and Contract No ( THIRD-PARTY MONITORING SERVICES FOR ETHIOPIA DEVELOPMENT RESPONSE TO DISPLACEMENT IMPACTS PROJECT PHASE II (P178047) Contract DJ-IGAD-446097-CS-QCBS) in the subject row. For expressions of interest that will be deposited at IGAD Office in Djibouti the packages should be clearly marked with assignment title and reference/contract No. as mentioned above.

Address:

IGAD Secretariat

P.O Box 2653, Ave Georges Clemenceau

Djibouti, Republic of Djibouti

Download attached ToR document in PDF below.
ET-DRDIP II TPMA TOR