Friday, Nov 22, 2019

  1. Background

The Intergovernmental Authority on Development (IGAD) was established in 1996 to supersede the Intergovernmental Authority on Drought and Development (IGADD) which was founded in 1986 to mitigate the effects of the recurring severe droughts and other natural disasters that resulted in widespread famine, ecological degradation and economic hardship in the region. Taking the emerging political and socio-economic challenges into consideration, the revitalized IGAD was launched with more expanded mandate to be the premier Regional Economic Community (REC) for achieving peace and sustainable development in the IGAD region. The mission of IGAD is to promote regional cooperation and integration and to add value to Member States’ efforts in achieving peace, security and prosperity.

The IGAD mandate for peace and security emanates from its establishment agreement that emphasizes the need to establish a strong commitment among member states to act collectively to preserve peace, security and stability and to take collective measures against threats to peace and security in the Region.

As per the IGAD Peace and Security Strategy (2016 – 2020) IGAD’s overall objective in the areas of peace and security is to promote, achieve and sustain good governance, peace, security and stability in the region. In order to achieve this objective, IGAD Peace and Security Division aspires to enhance the predictive and preventive capabilities of IGAD and its Member States to counter terrorism and transnational organized crimes, respond to and resolve conflicts and promote stability and good governance in the IGAD region.  European Union is financing part of the implementation of IGAD Peace and Security Strategy under the programme ‘IGAD Promoting Peace and Stability in the Horn of Africa Region’ (IPPSHAR); a programme with an overall objective to contribute to achieving sustainable peace, security and stability for the attainment of economic integration and development of the IGAD region.

The Peace and Security Division has an overall responsibility of coordinating and ensuring the successful operationalization of peace and security strategy and mobilize resources for the implementation of programmes included in the strategy.

To this end, IGAD PSD intends to engage the services of an individual Junior Project Assistant, on a short term consultancy basis.

  1. Summary of the Assignment

The Junior Project Assistant, under the direct supervision of a senior management team in peace and security division will provide administrative assistance to the division, mainly assisting the Director, the senior program coordinator, and the M&E Officer in the management of activities within the Division, in close cooperation with the ADA-IPPSHAR Team Leader.

The Junior Project Assistant would be responsible for the following specific responsibilities and duties needed for program implementation:

  • Assisting the team in dealing with the day-to-day activities,
  • Gathering all the information on the process of IPPSHAR and establish records
  • Establish information sheet to update the team on the process
  • keeping records of submitted reports and send reminders when the due date approaches on IPPSHAR reporting
  • Handling the internal communications; manage distribution list quality control for messaging to external partners/ donors
  • Maintain contact with heads of programs and follow up the monthly and quarterly meetings
  • Assist in tracking capacity building measures and their systematic application in PSD, together with M&E Officer and ADA- IPPSHAR
  • Take notes of meetings and prepare minutes
  • Undertake other tasks as guided by the team
  1. Deliverables
  • Deliver a comprehensive work plan for the assignment, to be agreed on with IPPSHAR ADA Team and approved by the PSD Director (end of first month)
  • Submit monthly progress reports including time sheets, by the last working of the month
  • Contribute to the IPPSHAR biannual and annual progress reports
  • Submit a final report on the assignment at the latest two weeks after the end of the contract period.
  1. Required qualifications

The Project Assistant will have the following qualifications and experience:

  • Minimum of BA degree in any social sciences and 3 years of work experiences, preferably in peace and security related projects
  • Good communication and writing skills
  • Demonstrated capacity in computer skills
  • Ability to work in multicultural environments, and ease in interpersonal relationships;
  1. Location of the assignment

Location of the assignment will be in Addis Ababa IGAD PSD Office.

  1. Payment schedule

The suggested payment schedule will be made in monthly installments of a total of 85% of the contract value, calculated by working days served and based on an agreed daily professional service fee. The final 15% are subject to the submission and approval of the final report.

  1. Duration of the assignment

The assignment is projected for 9 months with the possibility of extension. The Expert is expected to work 37.5 hours per week and an average daily attendance per month will be fixed per regular IGAD standards.

  1. Documents to be included when submitting the Proposals.

Interested individuals must submit the following documents /information to demonstrate their qualification, experience and suitability to undertake the assignment:

  1. An Application Letter indicating interest to perform the assignment;
  2. Personal CV indicating all past experience from similar projects, as well as the contact details email and telephone number) of the Candidate and at least three (3) professional references;
  3. Copies of degree certificates and testimonials;
  4. Brief description of why the individual considers him/herself as the most suitable for the assignment; including comments on the terms of reference, in particular regarding the objectives and expected results, thus demonstrating the degree of understanding of the contract; an outline of the approach proposed for contract implementation; and a list of the proposed tasks you consider necessary to achieve the contract objectives detailed in a work plan;
  5. Financial Proposal that indicates the all-inclusive fixed total contract price supported by a breakdown of costs.Financial Proposal 

Professional Fee:

The contract will be based on Lump sum payment including Professional Fee and lump sum travel related expenses.   The financial proposal will specify the Lump sum professional Fee (with breakdown of daily fee x number of working day) and lump sum travel related expenses in Euros. The payments will be made to the Individual Consultant based on the completion of the deliverables indicated in the TOR.  To submit Financial Proposal, please use Template of Submission of Financial Proposal Template provided in Annex


The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  1. Responsive/compliant/acceptable, and
  2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
  • Technical Criteria weight: 80
  • Financial Criteria weight: 20


Organisation and methodology

Up to





Comments on the terms of reference for the successful execution of activities, in particular regarding the objectives and expected results, thus demonstrating the degree of understanding of the contract. Your opinion on the key issues related to the achievement of the contract objectives and expected results.






·         An outline of the approach proposed for contract implementation.



·         A list of the proposed tasks you consider necessary to achieve the contract objectives.



·         Qualifications and competence of the expert for the assignment



Experience related to the assignment  



Work plan - timetable of activities



Total score for organization and methodology



*Only candidates obtaining a minimum of 75 technical points would be considered for the Financial Evaluation.

How to apply

Only candidates who meet the profile of the minimum qualifications, experience and core competences stated above need apply. Submitted applications/Proposals should be accompanied by the candidate’s detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees and the candidate’s contact details (E-mail address and telephone numbers).

The applications should be addressed to:

The Director, Administration & Finance, IGAD,

P. O. Box 2653, Djibouti,

Republic of Djibouti;

Sent by email:

E-mail to the following e-mail address: This email address is being protected from spambots. You need JavaScript enabled to view it., bearing the subject line: Junior Project Assistant


Deadline for submission of applications

Must be received at the IGAD Secretariat by C.O.B 28th November 2019



This service contract follows EU PRAG Rules applicable for the IGAD Promoting Peace and Stability in the Horn of Africa Region, IPPSHAR.




Financial Proposal Form


Cost (EURO)

Professional Fee Per Working Day






Travel cost







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