Monday, Sep 23, 2019

TERMS OF REFERENCE/JOB DESCRIPTION

 

Job title:

Monitoring and Evaluation Expert, P4

Division/Department

Planning, Coordination and Partnership Division (PCPD)

Location

IGAD Secretariat in Djibouti

Reporting to

Director, Planning,  Coordination and Partnerships  Division

Expected Start Date

15  October 2019

Duration of the Assignment

The contract is for one year renewable based on the availability of funds and satisfactory performance

 

  1. Background and Context

 The Intergovernmental Authority on Development (IGAD) is a Regional Economic Community (REC) in the Greater Eastern Africa region and is comprised of eight member states namely; Djibouti, Eritrea, Ethiopia, Kenya, Somalia, South Sudan, Sudan and Uganda. It is recognized by the African Union as one of the eight sub-regional economic communities, which are the building blocks of African Economic Community. Initially, it was established in 1986 as the Intergovernmental Authority on Drought and Development (IGADD) with the objective of combating desertification and mitigating effects of the recurrent drought and advancing development cooperation in the region. In 1996, the newly revitalized IGAD was launched with an expanded mandate of contributing and supplementing Member States’ (MSs) efforts to achieve food security and environmental protection, promotion and maintenance of peace and security and humanitarian affairs, economic cooperation, integration and social development and corporate development services. 

In addressing its expanded mandate of comprehensive regional integration and development agenda, IGAD is guided by four strategic pillars: 

  • Pillar 1: Agriculture, Natural Resources and Environment;
  • Pillar 2: Economic Cooperation, Integration and Social Development;
  • Pillar 3: Peace and Security;  
  • Pillar 4: Corporate Development Services 

The four strategic pillars define the operations and reflect the main IGAD intervention areas of (i) appropriate development of policies, (ii) development of information and knowledge sharing, (iii) capacity development, (iv) research, science and technology agendas, and (v) partnerships

  1. General Task Description: 

Under the direction and guidance of the Director of Planning, Coordination and Partnerships Division (PCPD), the Monitoring and Evaluation Expert will have the responsibility of leading and coordinating M&E functions of IGAD. The M&E Expert will also be responsible for establishing, operationalising and managing a robust monitoring, research and evaluation system with well-defined results, milestones and targets for the implementation of donor-funded programmes and projects in line with IGAD M&E Guidelines and manuals.  He/she will ensure that there is consistency between the objectives and success indicators of Programmes/Projects and will spearhead the preparation and timely delivery of relevant reports against the set results/outputs. 

  1. Core Duties and Responsibilities 

The primary responsibility of the incumbent is to contribute to IGAD’s performance through enhanced capacity in its Monitoring and Evaluation (M&E) services. During his/her assignment, the incumbent will undertake tasks that will encompass various components of IGAD’s strategic planning, monitoring and evaluation, institutional strengthening and coordination functions.

More specifically, the incumbent will: 

  • Develop the overall annual work-plan for the M&E activities of IGAD;
  • Lead and coordinate the IGAD M&E Working Group functions;
  • Review and update as necessary, the IGAD guidelines for Monitoring and Evaluation (M&E) System and related tools and recommend any possible changes based on the lessons learned;
  • Prepare & conduct M&E training sessions for staff in various IGAD divisions and institutions;
  • Establish and manage a performance monitoring framework with clear-cut goals, outcomes, outputs, inputs, processes, indicators, data needs and sources, and reporting formats and frequency, for effective monitoring, reporting and updating progress of donor-funded programs and projects in different Programs/Projects;
  • Monitor that the established guidelines on project monitoring and evaluation for different project components are followed;
  • Set up operational arrangements for collecting, analyzing, and reporting data/information about programmes/projects,
  • Work closely with M&E officers in programmes and specialized institutions and harmonize the monitoring and evaluation systems with performance indicators and targets embedded in the system for implementation and tracking;
  • Prepare periodic progress reports on Programs/projects with the support of M&E officers in programmes and specialized offices and projects and in close coordination with the other colleagues in PCPD and other concerned programme managers/officers;
  • Monitor and Follow up progress on various proposals, meetings, reports, working papers;
  • Identify key issues, lessons learned and best practices in IGAD M&E activities;
  • Perform any other related duties as assigned by the relevant supervisor. 
  1. Minimum Qualifications and Experience:

 Education: 

  • Masters or higher degree from a recognized university in Social Sciences such as Economics, Statistics, Project Management, Business/Public Administration, and related… 

Experience: 

  • At least seven years of progressively responsible experience in monitoring and evaluation, and research in national regional and international organizations,
  • Demonstrated experience in project planning, monitoring and evaluation in a donor funded project is highly desirable.
  • Strong experience with data collection, management, analysis and report production.
  • Experience and capacity in institutionalizing M&E systems and standards. 

Key Skills and Competencies: 

  • Excellent analytical and interpersonal skills along with strong organizational ability;
  • Must be able to obtain, analyze and evaluate a variety of information; organize, interpret and present it in meaningful oral or written form for varied audiences and provide solid analysis leading to sound decision-making;
  • High degree of computer literacy and knowledge of common statistical software packages; software applications, relational database systems and web technologies;
  • Good team working skills and effective networking ability
  • Excellent training and M&E capacity building skills.
  • Fluent in English and ability to communicate in French 
  1. Working language 

English and French are the working languages of IGAD 

  1. How to apply 

Only candidates who meet the profile of the minimum qualifications, experience and core competences stated above need apply. Applications should be accompanied by:

  • Applicant’s detailed CV, copies of both academic and professional certificates and testimonials;
  • Names and addresses of three reputable referees and the candidate’s contact details (E-mail address and telephone numbers). 

The applications should be addressed to:

 

The Director, Administration & Finance, IGAD,

P. O. Box 2653, Djibouti,

Republic of Djibouti;

Sent by email:

E-mail to the following e-mail address: This email address is being protected from spambots. You need JavaScript enabled to view it. with a copy to This email address is being protected from spambots. You need JavaScript enabled to view it. and bearing the subject line: “M&E Expert- PCPD

Deadline for submission of applications

Applications must be received at the IGAD Secretariat by c.o.b. 4th October 2019.

IGAD is an equal opportunities employer. Female candidates are encouraged to apply.

 

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