Job title: Coordinator, Knowledge and Information management, IDRSI Platform Coordination Unit
Division/Department: IDDRSI Platform Coordination Unit, Planning & Coordination Section, IGAD Secretariat
Position Grade: P4
Reporting Line: The position reports to the Coordinator, IDDRSI Platform Coordination Unit
Program / Project Number: IGAD Drought Disaster Resilience and Sustainability Initiative – IDDRSI
Location of assignment: IGAD Secretariat, Djibouti, Republic of Djibouti
Nationalities eligible to apply: Applicants from countries in the IGAD Region are eligible to apply.
Expected Start Date: 1 April 2017
Duration of the Assignment: The contract is for a period of one year, renewable at the end of each year, based on the availability of funds and the performance of the incumbent to the satisfaction of the IGAD Secretariat.
Concerned by the severity and frequency of drought disaster emergencies in the region, the Heads of State and Government of countries in the Horn of Africa, international development partners and other stakeholders convened a Summit in Nairobi on 9 September 2011, in which they resolved to embark on an IGAD Drought Disaster Resilience and Sustainability Initiative (IDDRSI) to end drought emergencies. The summit also assigned the IGAD Secretariat the responsibility to lead and coordinate the implementation of IDDRSI. The IGAD Secretariat, working with Member States and Development Partners, established and operationalized the IDDRSI Platform, whose institutional arrangements needed for the effective implementation of IDDRSI, comprise a General Assembly that provides overall strategic guidance and makes decisions on investment plans and proposals; a Steering Committee, which guides the Platform on policy issues and oversees the implementation of IDDRSI; and a Platform Coordination Unit (PCU), based within the IGAD Secretariat, which is charged with the responsibility to lead, promote and coordinate the activities in the implementation of IDDRSI.
II. The scope and functions of the PCU
The PCU is the principal mobilizing and organizing centre of the IDDRSI, which holds together the different levels of actors and stakeholders (countries and partners) in the drought resilience initiative; and serves to activate coordination mechanisms, draw up agendas, prompt action and ensure that the necessary intervention on all fronts is engaged and sustained. To enhance overall performance of all stakeholders involved in the implementation of IDDRSI, the PCU provides strategic services in five systemically interrelated fields, namely in (a) Regional Programming, (b) Knowledge and Information Management, (c) Capacity Development, (d) Partnerships and Cooperation and (e) Monitoring and Evaluation.
A number of development partners have been able to support the IGAD Secretariat and enable it build the capacity necessary to optimally perform its leadership and coordination functions in the implementation of the IDDRSI. In this connection, the United States Agency for International Development (USAID) has, through the provision of a capacity building grant to IGAD, supported the recruitment of the Coordinator, Knowledge and Information Management, to strengthen the capacity of the IGAD Secretariat (IDDRSI Platform Coordination Unit) in organizing and sharing the knowledge and information related to the planning, promotion and implementation of IDDRSI.
III. The role of the Coordinator, Knowledge and Information Management
Sharing of knowledge and information related to the implementation of IDDRSI is a strategic function of the Platform Coordination Unit (PCU), which helps to identify resilience needs and also informs programming. The Coordinator, Knowledge and Information Management serves to design and operationalize an IGAD-driven knowledge and information management systems related to the promotion and implementation of the Drought Resilience Initiative within the IGAD Region, dealing with Member States, Development Partners, non-state actors and other stakeholders. In this regard, the Coordinator, Knowledge and Information Management will work closely with lGAD Divisions, Specialized Institutions, regional initiatives and units such as the Resilience Analysis Unit; centers of excellence such as Universities, UN-organizations, regional organizations, etc.
Under the overall leadership and supervision of the IDDRSI Platform Coordinator, the Coordinator of Knowledge and Information Management oversees the overall management of knowledge and information related to the implementation of IDDRSI in the Horn of Africa region. The incumbent leads and manages a team responsible for developing, implementing, monitoring and continuously improving systems, reporting mechanisms and data infrastructure to generate and share knowledge on IDDRSI. This is promoted by sharing information and generating new knowledge from different disciplines thus promoting a holistic approach of work. The Knowledge and Information Management Coordinator will create an organizational culture and develop a technological infrastructure that encourages the sharing of knowledge. He/she will be responsible for promoting and utilizing lGAD's knowledge assets and assess how information will be disseminated in a smooth and systematized process by developing the adequate means and incentives to initiate and accelerate knowledge sharing.
Skilled persons from the IGAD region who satisfy the qualifications, criteria and competences in Knowledge and Information Management described below and are technically equipped to make substantial contributions to the implementation of the Drought resilience agenda in the IGAD region are encouraged to apply.
IV. Responsibilities and core functions of the Coordinator, Knowledge and Information Management
Under the supervision of the IDDRSI Platform Coordinator and in close collaboration with the IGAD Secretariat Divisions and Specialized Institutions, the Coordinator, Knowledge and Information Management, has the following responsibilities and core functions:
1. Design and manage a unified regional knowledge management system for sharing knowledge from various thematic areas, including the development and dissemination of publicity and public information materials related to the planning, promotion and implementation of IDDRSI.
2. Develop a knowledge and information management strategy and provide leadership in its
3. Establish a clearing-house mechanism for a web-based knowledge and information management system that promotes the plannning and implementation of IDDRSI and other strategies of lGAD.
4. Initiate and develop projects related to knowledge management functions including the web-site, portal, discussion groups, production of journals and visibility materials among others.
5. Promote knowledge sharing among IGAD Secretariat, Divisions, Specialized Institutions, Member States, Development Partners and programme beneficiaries through its operational business processes, strengthening links in knowledge sharing and information systems and improving integration of information systems.
6. Establish management procedures to ensure the integrity and security of database information
7. Develop internal processes and manage a team to ensure that the data in the knowledge and information management system is accurate, consistent and up-to-date
8. Establish minimum quality standards to summarize and effectively present information
9. Facilitate the use and analysis of both spatial and non-spatial data for wider circulation and utilization in planning, monitoring, evaluation and impact assessment
10. Contribute to the institutional development of knowledge and information capacity of the IGAD Secretariat Divisions and Specialized Institutions
11. Facilitate the development and harmonization of knowledge management systems and tools such as M&E, MIS, GIS; Who-is-doing-What-Where (the 3Ws), IGADInfo, etc.
12. Contribute to the regular reporting to the IDDRSI Platform Steering Committee and General Assembly as well as the IGAD Council of Ministers.
13. Participate in periodic reporting and event management, including planning, resourcing and communication strategies.
14. Participate in the development of the PCU's action plans
15. Ensure all activities related to knowledge and information management included in the PCU's annual action plan are implemented in a timely manner and prepare and submit regular activity reports as required
16. Facilitate the IDDRSI Platform through the establishment of a platform communication system liking the different stakeholder groups of the regional platform based on their information needs within the regional level and between the regional and Member States levels;
17. Facilitate Outreach & Media involvement for social marketing of IGAD’s and regional platform’s performance and initiatives;
18. Contribution to the institutional evolution of knowledge and information capacities of the IGAD-Secretariat.
19. Perform all such other tasks as the IDDRSI Platform Coordinator may assign
V. Qualifications and Experience
(a) Minimum qualifications
1. At least a Masters degree in information science, knowledge management or communication science; candidates with a PhD or additional qualifications in Information and communication technology (lCT) and related fields have an added advantage
2. Extensive relevant experience of at least 10 years in knowledge management functions including familiarity with database and related technologies or an equivalent business process design expertise in CRM; SQL and MS Access; statistical packages; web design, blogs and social media
3. Ability and experience in managing development programs, including strategy development, managing people and resources; sectoral and spatial planning, monitoring and evaluation
4. Ability to analyze and review operational procedures, identify problem areas and optimize performance through procedural changes
5. Proven ability to conceptualize, develop, implement and review complex systems and applications
6. Ability to analyze and review operational procedures, identify problem areas and optimize performance through procedural changes
7. Excellent written and oral communication skills including the ability to communicate and generate reports
8. Strong English writing skills for report and proposal development / French skills will be an added advantage
9. Experience within a knowledge-based and coordinating organization with a mandate similar to IGAD would be an advantage;
10. Experience in developing and delivering knowledge sharing systems including GIS with multiple operational and learning purposes with and for different stakeholders and partner organizations would be an advantage
11. Experience in at least two IGAD member states will be an added advantage
(b) Core competences
1. Ability to work as part of a multi-disciplinary team and provide leadership and direction to others.
2. Strong communication, relationship and people management skills.
3. Professionalism, personal initiative and good judgment.
4. Experience within a knowledge-based and coordinating organization with a mandate similar to lOAD would be an advantage.
5. High level organizational skills, attention to detail and the ability to prioritize tasks.
6. Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial.
7. Demonstrated ability to make recommendations and use independent judgment.
8. Ability to interact and collaborate with professionals at all levels within and external to the organization.
9. High standards of personal integrity and professional working skills with proven ability to conceptualize, develop, implement and review complex information systems and web-based applications;
10. Professionalism, personal initiative and good judgment;
11. High level organizational skills, attention to detail and the ability to prioritize, meet expectations;
12. Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
13. Demonstrated ability to make recommendations and use independent judgment
VI. How to apply
Only candidates who meet the profile of the minimum qualifications, experience and core competences stated above may apply. Applications must be accompanied by the candidate’s detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees and give the candidate’s contact details (E-mail address and telephone numbers).
The applications should be addressed to: The Director, Administration & Finance, IGAD,
VII. Deadline for submission of applications
Must be received at the IGAD Secretariat by c.o.b. 1st March 2017.
IGAD is an equal opportunities employer and women are especially encouraged to apply
Job title: Coordinator, Knowledge and Information management, IDRSI Platform Coordination Unit